# Project pilot cost record

Original template by Make Money Today: https://ideas.aixiaojiao.com/en/guides/first-test-budget/

You may fill in, adapt and use this template for your own projects. No actual prices or automatic formulas are included.

## Pilot scope

- Project and date:
- Target customer or audience:
- Deliverable (quantity, format and acceptance criteria):
- Question to validate:
- Cash limit, with currency:
- Time limit:
- Existing equipment, subscriptions and materials:
- Stop rule:

## Cash spending

Use one row per supplier/subscription. Do not charge included usage twice. Record the full annual upfront payment separately from monthly allocation. Unknown is not zero.

| Category (learning/execution/operations) | Item and purpose | Required/optional | Existing prerequisites | Currency | Unit and quantity | Payment period | Planned cash | Incremental cash | Actual cash | Pricing source | Check date | Allowance/retries/limits |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
|  |  |  |  |  |  |  | Not checked | Not checked | Not recorded |  |  |  |

## Time and output

| Step | Planned hours | Actual hours | Output and quality | Rework reason |
| --- | --- | --- | --- | --- |
| Learning and setup |  |  |  |  |
| Production and testing |  |  |  |  |
| Communication and acquisition |  |  |  |  |
| Revisions and delivery |  |  |  |  |

## Separate outcomes

- Budget cash total for each currency:
- Actual cash total for each currency:
- Incremental subscription spending and allocation policy:
- Total actual hours:
- Accepted outputs (record costs even if there are none):
- Production workflow result and evidence:
- Target-user feedback, source and date:
- Actual sales and refunds (write none if absent):
- Continue, change or stop, and why:

Production, views, revenue and profit are different outcomes. State whether labor, tax, refunds and platform fees are included. Do not add amounts in different currencies without an explicit conversion basis.